Send Silverhound your event brief for a tailored transport enquiry. Begin with the confirmed programme and flag the decisions that are still open.
Request an event transport proposal
Build the plan around each movement
An event's total attendance does not tell you how many people travel on a particular shuttle. Separate the programme into journeys: who boards, where they start, where they need to arrive and by what time.
For repeated hotel shuttles, specify the requested first and last departures, passenger numbers in each wave and whether you need a published schedule or departures at agreed times. A full-day programme is not automatically unlimited driving or waiting.
Link arrivals, hotels and venues
A conference brief may combine Munich Airport group arrivals, hotel-to-venue transfers, company visits and a separate evening event. Give each leg its own line rather than merging the whole programme into one pickup and drop-off.
Include exact venue entrances, relevant organiser instructions and a contact person for each group. For events at Messe München, use the local planning checklist and check the event's current access information.
Request the vehicle characteristics that matter
Group size, luggage, presentation equipment and boarding requirements shape vehicle selection. Smaller movements may need an executive vehicle or minibus category; larger movements may need a coach or several agreed departures.
Describe the outcome you need, including any essential amenities. A model preference, dedicated coordinator, vehicle branding or backup arrangement should be treated as a specific request and confirmed in the proposal.
Keep programme changes visible
Nominate one person to maintain the itinerary version. When the agenda changes, identify the affected movement, revised passenger count and timing. A changed last departure can alter the transport brief even if the earlier hotel shuttle stays the same.
Your written offer should state routes, agreed service hours, vehicles, waiting allowances, additional-charge conditions and how changes are accepted. For programmes across several cities, see coach hire in Germany.
Questions before you enquire
Can we combine airport and hotel-to-event transport?
Yes. Describe those journeys separately, with flight details where relevant. They can then be reviewed as parts of one proposed programme.
How do we choose between one vehicle and several?
Provide the required arrival times, passenger waves and addresses. Sequential journeys may work in some plans; simultaneous movements need their own capacity assessment.
Is onsite event coordination automatically included?
No. If you need a host, dispatch contact, branding or other additional support, describe it explicitly so the required scope can be reviewed.
Send your event movement brief
Submitting an enquiry does not confirm vehicles or create a booking.
